Privacy Policy

The Jean Sainsbury Animal Welfare Trust ("we", "us" or "our") respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use and protect personal information when you visit our website, contact us, apply to us for grant funding, make a donation through our website, or otherwise communicate with us.

 

1. Who we are

The data controller responsible for your personal information is:

Jean Sainsbury Animal Welfare Trust
Registered Charity No. 326358
PO Box 469
London
W14 8PJ
United Kingdom

If you have any questions about how we use your personal information, please contact us at:

Email: office@jeansainsburyanimalwelfare.org.uk

 

2. What personal information we collect

The personal information we collect depends on how you interact with us.

Website enquiries

If you use the contact form on our website, we may collect:

·        your name;

·        your email address;

·        your organisation or charity details, if provided;

·        your telephone number, if provided; and

·        the contents of your enquiry and any other information you choose to provide.

 

We use this information to respond to your enquiry and deal with any follow-up matters.

Grant applications

If your organisation applies to the Jean Sainsbury Animal Welfare Trust for grant funding, we may collect personal information contained in the application and any supporting information provided to us.

This may include:

·        names and contact details of people involved in the applicant organisation;

·        information about trustees, directors, employees or other relevant individuals;

·        information about the applicant organisation and its activities;

·        financial information relevant to the grant application;

·        information contained in supporting documents; and

·        correspondence relating to an application or grant.

 

We use this information to assess grant applications, communicate with applicant organisations, administer grants that we award, maintain appropriate records and meet our legal, regulatory and governance responsibilities.

If you provide us with personal information about another individual, you should ensure that you are entitled to provide that information and, where appropriate, that the individual is aware that their information is being provided to us.

 

Recruitment and trustee appointments

If you apply for an employee or trustee position with JSAWT, we may collect and process personal information as part of our recruitment or appointment process.

We normally advertise vacancies through online jobs boards, including CharityJob. If you apply through an online jobs board, we may receive the personal information you provide as part of your application.

This may include:

·        your name and contact details;

·        your CV, application and covering letter;

·        your education, qualifications, skills and experience;

·        your employment or volunteering history;

·        information provided during interviews or assessments;

·        references and information provided by referees;

·        information needed to verify your application or eligibility for a role; and

·        other information you choose to provide as part of your application.

 

Applications submitted through a recruitment platform may also be subject to that platform's own privacy policy. We may receive candidate information from the platform for the purposes of considering your application.

We use recruitment information to:

·        assess applications and suitability for a role;

·        communicate with applicants;

·        arrange and consider interviews, assessments and references;

·        verify information provided in an application;

·        carry out appropriate pre-employment or pre-appointment checks where necessary;

·        make recruitment or appointment decisions;

·        meet legal, regulatory and charity governance requirements; and

·        establish, exercise or defend our legal rights.

 

We may obtain recruitment information directly from you, from a recruitment platform, from referees, or from other sources where this is necessary and appropriate.

If you are appointed as an employee or trustee, information collected during the recruitment or appointment process may become part of your employment or trustee records and may be retained in accordance with our applicable record-keeping requirements.

If you are not appointed, we will normally retain your recruitment information only for as long as reasonably necessary to complete the recruitment process, deal with any queries or challenges, and meet legal or regulatory requirements. We will then securely delete or anonymise it where appropriate.

We will only carry out additional checks or collect additional information where this is relevant and necessary for the role or appointment.

 

Donations

Our website provides access to an external online donation service operated by CAF Bank.

When you make a donation through CAF Bank, your personal information may be collected and processed by CAF Bank as well as by us, depending on the information you provide and the choices you make when donating.

The processing of your information by CAF Bank is also subject to CAF Bank's own privacy policy and terms.

We may receive information about donations where this is provided to us by CAF Bank. We use such information for appropriate administrative, accounting and charitable purposes.

 

3. Information collected when you use our website

When you visit our website, certain technical information may be collected automatically. This may include information about your device, browser, IP address and other information necessary for the website to operate securely and correctly.

Our website is hosted using Squarespace. Squarespace uses cookies and similar technologies as part of providing the website.

Our cookie settings currently include:

  • Necessary cookies, which are always on and are required for core site functionality and to remember user preferences and choices;

  • Performance and Analytics cookies, which are off by default and may provide information about website visits and traffic sources if you choose to allow them; and

  • Advertising cookies, we do not currently use our website to display advertising.

For more information, please see our Cookie Policy.

 

4. How we use your personal information

We may use personal information to:

·        respond to enquiries;

·        assess and administer grant applications;

·        administer grants that we award;

·        communicate with applicant organisations and grant recipients;

·        maintain appropriate records of our charitable activities;

·        administer and record donations;

·        operate, maintain and improve our website;

·        comply with legal, regulatory and governance requirements;

·        protect our organisation from fraud, misuse or other unlawful activity; and

·        establish, exercise or defend our legal rights where necessary.

 

We will only use personal information where we have a lawful basis to do so under applicable data protection law.

 

5. Our lawful bases for processing personal information

Depending on the circumstances, we may rely on the following lawful bases for processing personal information:

Legal obligation

We may process personal information where this is necessary for us to comply with a legal or regulatory obligation.

Legitimate interests

We may process personal information where this is necessary for our legitimate interests, or those of a third party, provided that these interests are not overridden by the individual's rights and interests.

For example, this may include processing information necessary to administer our grant-making activities, communicate with organisations that apply for funding, maintain appropriate records and operate our website.

Consent

We may rely on consent where you have actively agreed to a particular use of your personal information.

For example, where you choose to allow optional cookies through our cookie settings.

Where we rely on consent, you can withdraw your consent at any time.

 

6. Who we share personal information with

We may share personal information with third parties where this is necessary for the purposes described in this Privacy Policy or where we are legally required to do so.

These may include:

·        Squarespace, our website hosting and website services provider;

·        CAF Bank, in connection with online donations;

·        professional advisers where necessary;

·        regulators, government bodies, law enforcement agencies or other authorities where we are legally required to provide information; and

·        other service providers where they are required to provide services to us and are appropriately authorised to process personal information.

 

We will not sell your personal information.

Where we use third-party service providers to process personal information on our behalf, we will take appropriate steps to ensure that your information is handled securely and in accordance with applicable data protection law.

 

7. International transfers

Some of the organisations that provide services to us may process or store personal information outside the United Kingdom.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place as required by applicable data protection law.

 

8. How long we keep your information

We retain personal information only for as long as we reasonably need it for the purposes for which it was collected, including where necessary to meet legal, accounting, regulatory or governance requirements.

The length of time we keep information depends on its nature and why we collected it.

Information relating to grant applications and grants awarded may be retained for an appropriate period to maintain our grant records, demonstrate how charitable funds have been administered and meet our legal and governance responsibilities.

We periodically review the personal information we hold and securely delete or anonymise information that we no longer need.

 

9. How we protect your information

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no transmission of information over the internet or electronic storage system can be guaranteed to be completely secure.

 

10. Your data protection rights

Under applicable data protection law, you may have rights including:

·        the right to be informed about how we use your personal information;

·        the right to request access to personal information we hold about you;

·        the right to ask us to correct inaccurate or incomplete information;

·        the right to ask us to erase your personal information in certain circumstances;

·        the right to ask us to restrict how we use your information in certain circumstances;

·        the right to object to certain types of processing; and

·        the right to data portability in certain circumstances.

 

Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

These rights are subject to certain legal conditions and exemptions.

To exercise any of these rights, please contact us at:

office@jeansainsburyanimalwelfare.org.uk

 

11. Third-party websites

Our website contains links to websites operated by third parties, including CAF's online donation service.

If you follow a link to another website, that website will have its own privacy policy and terms. We are not responsible for the privacy practices of third-party websites.

 

12. Children's information

Our website is not specifically directed at children, and we do not knowingly seek to collect personal information from children through our website.

If you believe that a child has provided us with personal information, please contact us so that we can consider whether the information should be deleted.

 

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our activities, the services we use or applicable data protection law.

The latest version will be published on our website and will show the date on which it was last updated.

 

14. Complaints

If you have concerns about how we have handled your personal information, please contact us first at:

office@jeansainsburyanimalwelfare.org.uk

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent supervisory authority for data protection.

Further information about making a complaint is available from the ICO.

Jean Sainsbury Animal Welfare Trust
Registered Charity No. 326358
PO Box 469
London
W14 8PJ
United Kingdom

Email: office@jeansainsburyanimalwelfare.org.uk

 

 

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